Effective Continuity of Operations (COOP) planning requires strong stakeholder engagement, consistent training, and deep, hands-on involvement. More often than not, it also usually involves people from multiple organizations or divisions. For these reasons and a litany of others, preparedness planning will simply not be successful if implemented in a vacuum.
This challenge is the reason why BOLDplanning clients across the country are choosing to conduct advanced COOP workshops. They know the importance of well-facilitated sessions geared towards the practical application of planning principles, and understand the importance of identifying solutions to their unique situation(s). They also know that doing so on a regular basis, i.e., once per quarter, semi-annually, or even once per year, lends to creating and nurturing a true culture of preparedness organization wide.
So, what kinds of advanced workshops are available? Here are a few examples of popular on-site planning events with which BOLDplanning can help:
Best Practices/Roadmap Initial Planning Meeting
The Best Practices/Roadmap Initial Planning Meeting, always scheduled during the implementation phase, is intended to more deeply refine COOP policies and procedures. It is facilitated by BOLDplanning Subject Matter Experts (SMEs), and considered a good first step toward dealing with the primary components of COOP plans—People, Places and Things—all of which can be shared across multiple departments. Meeting topics generally include:
- Orders of succession
- Contact data management
- Relocation strategy
- Deconfliction reports
- Vital records
It is important to note that these sessions can even address multi-year roadmaps for area-wide COOP initiatives.
Plan Development Workshops
These half-day workshops are designed to advance departmental plans regardless of individual participants’ level of planning expertise. Novices will benefit, as will those who are well-acquainted with COOP concepts and the BOLDplanning platform. In addition to time dedicated to hands-on plan development, the following is also covered:
- Continuity planning overview
- Development and maintenance
- BOLDplanning online platform training
- Data input
- Next steps
Several half-day Plan Development Workshops can be scheduled consecutively to cover the needs of multiple departments or agencies.
Master Data Workshops
Master Data Workshops are half-day sessions designed for departmental administrators using the BOLDplanning platform. These sessions include:
- Master data best practices
- Gap analysis reports
- Detailed instruction and best practices for managing Admins, Users, and Viewers
Typically scheduled in conjunction with other on-site work, Individualized Workshops can be facilitated for selected departments or agencies. These one-hour workshops are one-on-one sessions treated as “open office hours.” Planners are able to drop in to receive individualized guidance from one of two BOLDplanning Subject Matter Experts (SMEs) on site. During the sessions, planners receive guidance and a clear path forward for enhancing their plans.
Whether your organization chooses one (or more) of these advanced options, or wishes to design its own comprehensive workshop approach, BOLDplanning has the capability and expertise to help ensure your COOP planning efforts are implemented as efficiently and effectively as possible.
For more information on BOLDplanning workshops or exercises, contact us at email@example.com or 615.469.5558.